Ovation

Company Overview

Ovation, a family-owned and privately held real estate firm with a 40-year track record, is a vertically integrated organization specializing in the development, construction, and management of residential properties. To date, Ovation has developed over 40 properties, comprising more than 12,000 apartment units, with an additional 4,000 units currently in development pipeline. The firm's multifamily portfolio includes 6,000 Class A units, 400 active adult units, 2,200 affordable senior units, and 2,000 units managed for third parties for a total of 10,600 units under management. Committed to enhancing the lives of individuals, families, and communities, Ovation continues to expand its impact, one home at a time. 

We are a dynamic and collaborative team dedicated to excellence and innovation. We value diversity and believe that it contributes to our success. We are committed to providing our employees with the tools, resources, and support they need to succeed in their roles. .

PRIMARY OBJECTIVES:

The Compliance Specialist performs a variety of business office functions specific to affordable housing certifications such as LIHTC, HUD, Bond, HOME Funds compliance and supports regulatory adherence across assigned properties in the portfolio.

KEY RESPONSIBILITIES:

1. COMPLIANCE & REGULATORY KNOWLEDGE

•                          Maintains knowledge of LIHTC, HOME, Bond, TRUST, HUD, ADA, State Manuals and Fair Housing laws and regulations.

•                          Keeps current on all updates and changes in affordable housing programs and requirements.

•                          Responds to compliance audit reports and submits to applicable entity within required timeframes.

•                          Assists with completion of LIHTC, HOME, Lender or any other reviews.

•                          Ensures required certifications are completed timely.

Responsible for maintaining working knowledge of all applicable affordable housing regulations and ensuring timely, accurate compliance responses.

2. FILE REVIEW & CERTIFICATION

•                          Verifies and tests income and asset verification of tenant files for applicable housing programs for all Move-Ins, Interim and Annual Recertifications.

•                          Reviews, provides written responses, and processes household file applications for affordable housing programs in a timely manner consistent with company KPI’s.

•                          Performs necessary on-site file audits to ensure all applicable housing program regulated forms are in file and properly completed.

•                          Follows up on tenant file audit findings to ensure compliance and reports corrections as required.

•                          Assists in processing of move-in files.

•                          Assists in processing of recertification files.

•                          Tracks files and maintains reports.

•                          Preserves and respects resident and applicant confidentiality.

Responsible for thorough and timely file review, certification processing, and audit readiness across assigned properties.

3. SITE INSPECTIONS & PROPERTY SUPPORT

•                          Performs on-site file audits to verify compliance with program requirements at assigned properties.

•                          Provides support and training via phone, email or in person to site staff regarding correct program certification policies and procedures.

Responsible for providing on-site compliance support that enables property staff to meet all program and certification requirements.

4. ASSOCIATE SUPPORT & COMMUNICATION

•                          Supports full portfolio property managers with clear communication on affordable programs and other applicable compliance-related issues.

•                          Assists with distribution of updated compliance information and guidance to property staff as regulations change.

Responsible for clear, timely communication and support to site associates on compliance procedures and regulatory updates.

5. COMPANY CULTURE & MISSION

•                          Promotes company growth, client retention, company culture, purpose and vision.

•                          Represents Ovation Property Management professionally in all interactions with residents, applicants, and external parties.

Responsible for embodying Ovation’s values and contributing to a culture of integrity, professionalism, and commitment to affordable housing.

ESSENTIAL KNOWLEDGE AND SKILLS:

Compliance Specialists are responsible for file reviews in preparation for audits, approving initial certifications for properties in the company’s portfolio and assuring compliance with applicable affordable housing programs. Person must keep current in all changes to affordable housing regulations. They also promote company growth, client retention, company culture, purpose and vision.

CERTIFICATIONS:

•                          Tax Credit Specialist (TCS) or Housing Credit Certified Professional (HCCP) or Specialist in Housing Credit Management (SHCM).

TECHNICAL SKILLS:

•                          Proficiency with RealPage OneSite (Affordable/Tax Credit module) or comparable property management/compliance software.

•                          Proficiency with Microsoft Office Suite (Excel, Word, Outlook)

•                          Working knowledge of LIHTC, HOME, Bond financing, ADA, Section 504, and Fair Housing Act requirements.

Non Essential Job Functions

Other tasks as assigned by your supervisor, not listed as essential job functions

SALARY: 

$22.00/hour