Ovation

Company Overview:
Ovation, a family-owned and privately held real estate firm with a 40-year track record, is a vertically integrated organization specializing in the development, construction, and management of residential properties. To date, Ovation has developed over 40 properties, comprising more than 12,000 apartment units, with an additional 4,000 units currently in development pipeline. The firm's multifamily portfolio includes 6,000 Class A units, 400 active adult units, 2,200 affordable senior units, and 2,000 units managed for third parties for a total of 10,600 units under management. Committed to enhancing the lives of individuals, families, and communities, Ovation continues to expand its impact, one home at a time.

We are a dynamic and collaborative team dedicated to excellence and innovation. We value diversity and believe that it contributes to our success. We are committed to providing our employees with the tools, resources, and support they need to succeed in their roles.The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

We are looking for an experienced Construction Accounts Payable Specialist to join our thriving Accounting team for our Construction division. 

Job Description

The Senior Accounts Payable Specialist will be responsible for supporting the accounts payable process, ensuring accuracy and efficiency in financial operations. This role includes reviewing the work of staff members, training new associates, and working closely with accounting managers and controllers. The ideal candidate will have a strong background in accounts payable, excellent organizational skills, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

 Accounts Payable Management

•      Oversee the full accounts payable cycle, including invoice processing, payment approvals, and disbursements.
•        Review and verify invoices and check requests for accuracy and compliance with company policies and Generally Accepted Accounting Principles (GAAP).
•         Reconcile accounts payable transactions and resolve discrepancies in a timely manner.

·         

Team Leadership and Development

•        Review the work of accounts payable staff members to ensure accuracy, adherence to established procedures, and compliance with regulatory standards.
•      Provide training and mentorship to new and existing associates on accounts payable processes, industry regulations, and company policies.
•      Fill in for team members as needed to maintain continuity and efficiency in accounts payable operations.
•      Bring up any issues or discrepancies to management’s attention promptly, following internal escalation protocols.

·         

 Vendor and Stakeholder Collaboration

•      Maintain and update vendor files, ensuring all necessary documentation is current and in compliance with industry standards, such as W-9 forms and insurance certificates.
•      Collaborate with other departments to resolve vendor and payment issues promptly, ensuring adherence to fair and transparent practices.
•      Work closely with property managers, accounting managers, and controllers to ensure accurate and timely financial reporting.

·    

       Financial Reporting and Analysis

•      Assist in month-end and year-end closing processes, including preparing reports and reconciling accounts to ensure compliance with GAAP and other relevant accounting standards.
•      Assist in the preparation of accounts payable reports and analyses as required.
•      Monitor key performance metrics for accounts payable and recommend improvements.
•      Conduct data analysis to identify trends, anomalies, or opportunities for cost savings and process improvements, leveraging technology and automation tools.

·     

      Compliance and Confidentiality

•      Ensure compliance with company policies, procedures, and regulatory requirements in accounts payable processes.
•      Maintain the confidentiality and security of financial data, ensuring proper handling and storage in line with company protocols and industry standards.
•      Continuously seek opportunities to improve accounts payable procedures, controls, and internal audit readiness, aligning with industry standards.
•      Ensure compliance with property management-specific regulations, such as rent control laws, lease agreements, and property-related taxes.

Education:

•      Proven experience as a Lead Accounts Payable Specialist or in a similar role, with a minimum of 5 years of relevant experience.
•      Bachelor's degree in Accounting, Finance, or a related field preferred.

Required Qualifications:

•      Strong knowledge of accounts payable processes, accounting principles, and financial regulations.
•      Experience with Multi-Entity Accounting: Proficiency in managing accounts payable for multiple entities or properties simultaneously, including handling intercompany transactions and allocations.
•      Knowledge of Property Management Regulations and Compliance: Understanding of industry-specific regulations, such as rent control laws, lease agreements, and property-related taxes, to ensure compliance in accounts payable operations.
•      Familiarity with Construction and Maintenance Invoicing: Experience in processing invoices related to property maintenance, capital expenditures, and construction projects, including familiarity with lien waivers and progress billing.
•      Vendor Relationship Management: Strong skills in managing and negotiating with vendors, including setting up vendor terms, resolving disputes, and maintaining positive relationships.
•      Proficiency in accounting software (RealPage or cloud-based) and Microsoft Excel.
•      Advanced Data Analysis and Reporting: Ability to analyze accounts payable data to identify trends, anomalies, or opportunities for cost savings and process improvements.
•      Excellent organizational, time management, and multitasking skills with a keen attention to detail.
•      Strong analytical and problem-solving abilities, along with effective communication and interpersonal skills.
•      Experience in training and mentoring new associates and reviewing the work of staff members for accuracy and compliance.
•      High level of integrity and professionalism with a commitment to ethical conduct.

Salary:

• $28- $29 /hr

Benefits:

In addition to your salary, you will have access to these comprehensive benefits: 

• Rent discount – Employee rent discount after 90 days. 

• Medical Insurance – 100% free option available for employee/company pays portion of dependent coverage, eligible 1st of the month after 60 days 

• Dental and Vision Insurance – Employee and dependent coverage options available, eligible 1st of the month after 60 days. 

• You will be eligible to enroll in our 401K plan on the first day of the quarter following three months of employment.  

• Our generous PTO package consists of 13 days of paid time off, which is pro-rated in each pay period and increases with tenure (available after 90 days of employment), ten holidays, and one half day annually.    

***Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.***

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